Which of the following is NOT a duty of the Recording Secretary?

• A. Records minutes at every chapter meeting
• B. Conceals documents belonging to the chapter from outsiders
• C. Inspects results of ballots
• D. Reads official correspondence received by the chapter at chapter meetings

Answer: (D)

The Recording Secretary’s main job is to keep and preserve the chapter’s official records and to record what happens at meetings. That includes taking accurate minutes at every chapter meeting and maintaining the chapter’s records for future reference. Reading official correspondence received by the chapter at meetings is not a typical duty of this role; that task belongs to the person responsible for communications, who handles letters, notices, and other external communications and often presents them during meetings. Ballot results are usually handled by a designated election official or the chair, not the Recording Secretary, and concealing documents from outsiders isn’t a formal duty tied to this role. So the item about reading official correspondence aligns with the duties of a communications-focused secretary, not the Recording Secretary.